Tour Operator Software
All-in-one tour operator software
Replace the booking widget, the email tool, the CRM and the spreadsheet. Theybook is tour operator software that runs sales, operations and marketing for a single flat fee.
- Pricing
- $99 / month, flat
- Commission
- 0% — always
- Payouts
- Your own Stripe
- Setup
- Self-serve, same day
How it works
The essentials, done right
Sell
A designed booking page, conversion-focused checkout, add-ons, tiers, gift cards and promo codes.
Operate
Live manifests, one-tap check-in, rescheduling, resource locks and printable rosters for the dock or the door.
Grow
Automated guest emails, a waitlist that auto-fills cancellations, review collection, a CRM with lifetime value, and analytics.
What's included
Everything in your flat plan
No add-on fees, no commission — every feature comes standard.
- Branded booking page + your domain
- Manifest, check-in and rescheduling
- Automated lifecycle emails
- CRM, reviews and analytics
- Gift cards, promo codes and add-ons
- Flat monthly fee, 0% commission
Why tour operator software pays for itself
The case for tour operator software is arithmetic, not aspiration. Every hour your team spends answering phones, juggling spreadsheets or chasing paperwork is an hour not spent running trips — and every after-hours inquiry that can't book itself is revenue that books with a competitor who's open 24/7. Moving the whole flow online captures demand the moment it appears.
Theybook compounds that with the fee model: because there's no commission, the software's cost is fixed while its output — bookings captured, no-shows prevented, reviews collected, repeat guests emailed — scales with your season. Operators usually find the flat fee is covered by the first recovered booking or two each month; everything after that is margin.
Built into one platform, not bolted together
The alternative to an all-in-one system is a stack: a booking widget, a waiver app, an email tool, a gift-card service, a spreadsheet CRM — each with its own subscription, login and sync gaps. Stacks leak: a guest signs the waiver but the roster doesn't know; the email tool doesn't hear about the reschedule; the gift card lives in a system checkout can't see.
In Theybook, these are one record. The booking carries its intake answers, waiver, add-ons and payments; the manifest reads from it; the automations key off it; the customer profile accumulates it. One flat fee, one login, no sync to babysit.
What good looks like — a checklist
Whatever platform you choose for tour operator software, hold it to this standard: branded booking page + your domain; manifest, check-in and rescheduling; automated lifecycle emails; crm, reviews and analytics. Then add the structural tests — payments to your own Stripe, customer data that exports freely, pricing that doesn't scale with your success, and setup you can do yourself today rather than after a sales cycle.
Theybook was built to pass that checklist by default. Start free, set it up in an afternoon, and judge it against the list before you commit a dollar.
How it works
Live in an afternoon
Six self-serve steps from signup to your first commission-free booking.
- Step 01
Create your free account
Sign up in under a minute — no card, no sales call, no onboarding queue. You land in a working dashboard immediately and can explore every feature before anything goes live.
- Step 02
Add your experiences
Create each tour, charter, rental or activity with its price, capacity, duration and meeting point. Add tiered pricing (adult / child / senior), per-guest or per-booking add-ons, custom intake questions and a waiver if you need one.
- Step 03
Set your availability
Build repeating weekly schedules or one-off departures. The calendar generates dated, seat-limited slots for the next 90 days automatically and keeps counts accurate as bookings arrive.
- Step 04
Design your booking page
Pick a preset, drop in your logo and photos, then tune colors, fonts, sections and layout in the design studio — 110+ controls with a live mobile preview, and custom CSS if you want to go further.
- Step 05
Connect your Stripe account
Link Stripe so guests pay you directly. Funds settle to your own bank on Stripe's payout schedule — the platform never sits between you and your money.
- Step 06
Go live and take bookings
Share your booking page, connect your own domain, or paste the embed widget into your existing website. From this moment, every booking is commission-free.
On the record
Operators who made the switch
We were handing our old platform almost $1,500 a month in fees. The switch paid for itself inside the first week — and the booking page is genuinely nicer than what we had.
Reminders cut our no-shows in half and the waitlist quietly refills cancellations. It runs the boring parts of the business so we can run the trips.
Questions, answered
FAQ
01Does it replace my other tools?
For most operators, yes — booking, payments-routing, email automation, CRM, reviews and reporting are all built in, so you can retire several subscriptions.
02Is it only for boats?
No — it works for any scheduled experience: tours, classes, rentals, rooms and activities of all kinds.
03How much does Theybook cost?
Theybook is a flat $99/month (or $83/month billed annually) with every feature included — unlimited bookings, unlimited experiences, the full design studio, automated emails, waivers, gift cards, CRM and team accounts. There is no commission, no per-booking fee, and no setup fee. The only other cost is Stripe's standard card-processing rate, which is paid to your own Stripe account like any other payment processor.
04Do you really take 0% commission?
Yes — zero, permanently. Commission platforms typically take around 6% of every order, which on $300,000 of annual bookings is roughly $18,000 a year. Theybook's flat fee means a record month costs exactly the same as a quiet one, so every additional booking you win is pure margin.
05Who processes the payments?
Your own Stripe account. Guests pay by card at checkout and the money settles directly to your bank on Stripe's normal payout schedule. Theybook never holds, routes or touches your funds — if you ever leave, your payment history and customer relationship with Stripe remain entirely yours.
06Do I need technical skills to set it up?
No. Setup is self-serve and most operators are bookable the same day: add experiences, set availability, pick a design preset and connect Stripe. The design studio uses visual controls with a live preview, and embedding on an existing site is a single copy-paste.
07Can I use my own website and domain?
Both. You can run your Theybook booking page on your own domain as a complete storefront, or keep your current website and embed the booking widget so guests reserve without leaving your pages. Availability, pricing and customer data stay in sync either way.
Related solutions
Keep what you earn. Start today.
Start free, set up in minutes, and keep 100% of every booking.
Flat fee · 0% commission · Payouts to your own Stripe · Cancel anytime